If you’re relying on manual processes to oversee vendor insurance compliance as a property manager, then you are two steps behind everybody else in the real estate industry.
Implement an automated COI tracking solution, and you’re one step closer.
But by adopting AI-powered vendor compliance management software, you’re on the cutting edge, protecting your business from costly financial risks and liabilities—freeing up resources that can now be spent on more strategic business initiatives.
bcs and GetJones are two of the leading COI tracking platforms in the real estate and construction sectors. So how do they compare?
Key Takeaways
- Manual vendor insurance compliance management poses significant risks for property managers, as it leaves organizations vulnerable to costly liabilities and takes resources away from strategic initiatives.
- GetJones offers specialized COI tracking solutions with strong automation capabilities and a pre-vetted vendor network of 30,000+ suppliers, though it faces challenges with nightly sync delays and complex permission management, particularly affecting construction draw approvals and time-sensitive operations.
- While GetJones excels in commercial real estate and construction sectors, its effectiveness varies by region, with rural markets tending to have notably less vendor coverage than urban centers.
- bcs distinguishes itself through robust integrations with top property management systems, comprehensive multi-credential tracking capabilities, an active vendor network of 78,000+, and AI-powered automation that provides instant feedback during document upload.
- Unlike GetJones' more specialized focus, bcs offers broader industry applications while maintaining deep expertise in real estate, making it particularly valuable for organizations that operate across multiple sectors—all while providing 24/7 access to licensed insurance professionals and certified risk managers.
GetJones COI Tracking Software for Property Managers
Recent advancements in Certificate of Insurance (COI) tracking software have transformed how property management teams handle insurance compliance, with GetJones emerging as a specialized solution for commercial real estate and construction sectors.
Let’s evaluate GetJones' unique strengths and limitations, providing property managers with actionable insights to inform their software selection process.
In simple terms, GetJones excels in industry-specific automation and risk mitigation but faces challenges in cross-platform synchronization and complex permission management.
COI Tracking Integration Capabilities
GetJones sets itself apart through deep integrations with essential property management systems like Procore, MRI Software, and Yardi.
The platform enables users to create projects, send COI requests, and upload insurance documents directly within Procore's interface, maintaining workflow continuity for construction teams.
For financial operations, integrations with Viewpoint Vista and Sage 300 facilitate automated compliance tracking across accounting workflows, though the supported accounting platforms remain narrower in scope compared to enterprise-focused competitors such as bcs.
Real-time synchronization operates asymmetrically—while data flows instantly from Procore to GetJones, reverse updates typically occur through nightly batch processes.
This architecture prevents immediate visibility of compliance updates in Procore for time-sensitive projects, potentially delaying critical approvals during final inspections or payment releases.
GetJones’ custom API availability partially mitigates this limitation by enabling tailored data pipelines for organizations with dedicated IT resources.
AI-Enhanced Document Processing
GetJones combines optical character recognition (OCR) with machine learning algorithms to achieve incredibly high accuracy in COI audits.
Its vendor management platform cross-references policy details against compliance parameters including coverage limits, additional insured status, and cancellation clauses.
Each automated assessment undergoes manual validation by in-house insurance experts within 24 hours, a critical differentiator from competitors like myCOI where audits may take up to two weeks.
GetJones’ predictive analytics module flags policies approaching renewal 30 days in advance, automatically triggering customized email sequences to vendors.
Pre-Approved Vendor Network
GetJones' most disruptive innovation comes through its B2B network containing 30,000-plus pre-vetted vendor profiles with validated insurance documents.
This repository enables property teams to check suppliers' compliance status before contract execution, reducing onboarding timelines from weeks to hours.
For multi-property portfolios, the Jones network eliminates redundant data collection by sharing vendor credentials across locations.
This network means property managers can access and share vendor insurance data between properties, eliminating the need to collect the same COI documents multiple times from the same vendors.
Liability Protection Framework
Beyond compliance tracking, GetJones provides contractual safeguards by insuring against errors in its audit process.
This professional liability coverage reassures property managers facing complex claims scenarios, effectively transferring platform-related risks from the client's balance sheet, at least $5,000,000 per claim and $5,000,000 in the aggregate, per GetJones Terms and Conditions.
What Property Managers Should Know Before Considering GetJones
While GetJones has established itself as a major player in automated COI tracking for commercial real estate, its vendor compliance management platform does have some limitations you should know about before hitching your wagon.
Permission Management Can Be Overly Complex
While GetJones offers granular user access controls through Procore templates, configuring these permissions requires understanding both insurance protocols and Procore's permission matrix.
Larger property management firms typically need external consulting support during setup, due to permission complexities.
It’s less burdensome for smaller organizations, but not without its challenges for leaner teams.
Nightly Compliance Status Updates Can Be Delayed
According to GetJones' documentation, data flows both ways between Procore and GetJones, but the synchronization is not entirely real-time in both directions. As mentioned previously, data flows from Procore to GetJones instantly, but updates from GetJones back to Procore occur nightly.
This means that while GetJones receives data from Procore in real time, the reverse updates are batched and occur once per day.
In contrast, GetJones' integration with CMiC involves more frequent updates, with data sent from CMiC to GetJones every 30 minutes, and from GetJones to CMiC every night. This indicates that GetJones' synchronization model can vary depending on the integrated platform.
This nightly data sync from GetJones to Procore creates potential mismatches in time-sensitive environments like construction draw approvals. While the API facilitates real-time calls for critical workflows, this requires custom development often unavailable to smaller teams.
The Vendors Network’s Rural-Urban Divide
While GetJones boasts a large network of pre-vetted vendor profiles with validated insurance documents, the network's effectiveness depends on regional vendor participation density.
Rural markets tend to have fewer pre-approved suppliers compared to urban centers, forcing managers in these areas to sometimes revert to manual collection methods.
GetJones tries to mitigate this through no-login submission portals for new vendors, though the initial data population burden falls on clients during implementation.
Ultimately, as a property manager, you should consider COI tracking solutions other than GetJones if you:
- Also operate in niche industries (nonprofits, hospitality, etc.) outside GetJones' specialization
- Require more instant bidirectional sync with legacy accounting systems
- Manage sub-25 property portfolios where implementation costs outweigh benefits
bcs' Automated COI Tracking Software for Property Management Insurance Compliance
Recent advancements in COI tracking solutions have intensified competition between specialized platforms, with bcs emerging as a versatile contender against niche players like GetJones.
bcs' unique strengths in property management insurance compliance make the COI tracking software a popular choice in real estate and construction industries.
Flexible & Seamless Integrations
First off, bcs employs robust synchronization with property management systems (PMS) such as MRI, Yardi, and Procore, eliminating the data latency issues plaguing other competitors.
Unlike GetJones' asymmetric sync model—where updates to PMS occur nightly—bcs maintains <1-minute latency across many integrated platforms, including event-driven syncs and immediate alerts for critical compliance failures.
bcs’ open API architecture supports custom integrations with major software systems, including legacy accounting software (SAP, Oracle) and IoT-enabled risk monitoring tools. This contrasts with GetJones' limited accounting integrations (Viewpoint Vista, Sage 300, CMiC).
But what truly sets bcs apart in real estate is its ability to unify these various integrations into a cohesive system.
Property managers can oversee vendor and tenant compliance, manage service providers, and maintain accurate documentation across multiple properties and systems—all from a single, integrated platform.
Proprietary OCR with Instant Feedback Loop
bcs' patented OCR engine extracts COI data fields within seconds, providing vendors instant, color-coded deficiency alerts during document upload. This instant feedback mechanism reduces correction cycles dramatically.
bcs also cross-references submissions against numerous compliance parameters, including location-specific liability thresholds, project-based additional insured requirements, and subcontractor indemnification clauses, to name a few.
Automated renewal tracking triggers policy update requests 60 days pre-expiration, with machine learning algorithms predicting vendor responsiveness to optimize follow-up timing.
Multi-Dimensional Vendor Compliance Tracking
Unlike GetJones' insurance-centric approach, bcs enables granular tracking of numerous vendor credentials (including W9s, safety certifications, ESG ratings) through customizable requirement templates.
For instance, property managers can:
- Assign tiered compliance levels per property type (retail vs. industrial)
- Track location-specific insurance mandates across jurisdictions
- Monitor vendor performance metrics alongside compliance status
AI-Powered Automation & Customization
bcs leverages AI to automate certificate processing, reducing manual work and errors.
The property management insurance platform also offers customizable compliance rules tailored to specific property types, enabling you to adapt the system to your unique needs.
This flexibility contrasts with GetJones' more rigid approach, which may not accommodate diverse compliance requirements as effectively.
Expert Support & Industry Agnostic Solutions
bcs provides dedicated account managers and unlimited technical support, ensuring smooth onboarding and ongoing assistance.
Although bcs operates across multiple industries, this breadth can be beneficial for property managers with diverse business interests or those seeking best practices from other sectors.
bcs is particularly powerful if your organization also interfaces with other industries, in addition to real estate and construction.
24/7 U.S.-based expert support means you have constant access to licensed insurance professionals, certified risk managers, and multilingual compliance specialists.
The bcs Advantage for Property Management Insurance Compliance
Our understanding of real estate operations is what keeps bcs a leading COI tracking platform among property managers.
We know that every minute spent manually tracking certificates is time away from revenue-generating activities.
Our solution transforms COI tracking from a burden into a business advantage, helping you:
- Reduce administrative costs through automation
- Minimize risk exposure through proactive compliance monitoring
- Scale operations efficiently as your real estate portfolio grows
- Maintain consistent compliance standards across all properties
- Free up your team to focus on core business activities
Don't let insurance compliance become the weak link in your property management operations. With bcs's automated COI tracking solution, you can protect your investments while building a more efficient, scalable real estate operation.
Contact us today to schedule a demo and discover how bcs can help streamline your certificate of insurance tracking workflows with confidence. Try it for free or request a demo to experience the future of real estate compliance management.
