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Full-Service COI Tracking, Done Right

Hand us the whole thing. We take you the full 100%.

The same AI-powered platform, plus a dedicated, US-based bcs team that pursues every vendor to full compliance, email, phone, and their insurance agent, with no cap on attempts. We only come back to you when a business decision is required.

Built for enterprises with complex, multi-entity portfolios · 18 years of enterprise implementations · 200,000+ vendors and tenants tracked annually
One compliance team bcs + you
YOUR ORGANIZATION Risk team Property mgrs Project mgrs Field & ops bcs
bcs slots into your organization to act as an extension of your team.
70–90%
compliance reached within the first year
Uncapped vendor outreach

When the automated email fails, most providers are out of moves.

For most competitors, "service" is a sequence of automated emails. When a vendor goes quiet they mark the record unresolved and hand it back to you. bcs keeps going, a real analyst replies, picks up the phone, and calls the insurance agent, returning the case only when a judgment call is required.

Other solutions
Automated email
Human email responses
Phone outreach
Molded to your process
Vendor unresponsive? The record is marked unresolved and handed back to you.
bcsevery step, staffed
Automated email
Renewals, corrections, and missing-document notices.
Human email responses
An analyst answers confused replies case-by-case.
Phone outreach
Calls to the vendor and, when needed, their insurance agent.
Molded to your process
Custom channels, cadence, and escalation, your stakeholders looped in on cue.
No cap on attempts. It comes back to you only when a business decision is needed.
And every step runs in the vendor's language. Email, human replies, and phone outreach all operate in foreign languages, for international vendor and franchisee footprints. No competitor offers this at any step.
Your process, not a playbook

Other providers run one playbook for everyone. Ours mirrors how you work.

Other providers run one standard process, one set of templates, one cadence, a national vendor, a one-truck electrician, and a residential tenant all get identical treatment. bcs embeds your internal protocols into our operation, so the process runs the way you would run it.

Tailored communications
Text, tone, and language customized per vendor or tenant category, different templates for commercial subs than for the tenants who are your own customers.
Your cadence & escalation
Three emails every eight days, or five every four days plus a phone call and a notice to your account manager, channels, intervals, and endpoints match how you want your vendors and tenants treated.
Automatic waivers
Standing rules, waive auto liability on a no-vehicle attestation, accept a workers' comp exemption form, run inside our process. No "is this okay?" email to your compliance manager each time.
Other solutions
One cadence. Everyone gets it.
National landscaping vendor
same template, same schedule
One-truck electrician
same template, same schedule
Residential tenant, your own customer
same template, same schedule
No response after the fixed count? Marked "unresponsive", returned to you.
bcsYour cadence
Each category, treated the way you decide.
High-risk contractorsevery 4 days
thenphone call + follow-up
Vendorsplain language
thencall, help their agent directly
Commercial tenantssoft tone · every 8 days
brand-safe, they're your customers
Still no response? We diagnose, wrong contact, spam, wrong channel, and keep going. A notice to your account manager only when you want one.
Same deficiency, tailored language
One missing additional insured, written three ways. Text, tone, and reading level are set per category, so each recipient gets a message written for them.
Other solutions, one generic template
High-risk contractors
Vendors
Commercial tenants, your own customers
Generic template
"Your certificate of insurance is deficient. Required item: additional insured, Parkview Holdings LLC. Reference requirement code AI-01. Please remedy and resubmit."
bcs, a custom template per category
High-risk contractors
Template ATechnical, CG 20 10 / 20 37, primary & non-contributory
Vendors
Template BPlain, "ask your agent to add this one name"
Commercial tenants
Template CBrand-safe, warm, thanks-first, they're your customers
Same missing item, Parkview Holdings LLC as additional insured, three messages, each written for who's reading it.
The test that matters: is it actually off your plate? A provider that interrupts your point of contact for every waiver and routes vendor questions back to you hasn't taken compliance off your plate, it has added a vendor to manage. Your protocols live inside bcs, not alongside it.
Flexible pricing

A model that answers "I need to pass this cost through"

Core COI review plus à la carte add-ons, endorsement verification, TIN/W-9, OFAC, and financial screening, so you only pay for what you use.

Client-pay
You cover the per-vendor fee. Simplest to administer, with flat, predictable pricing and no per-user charges.
Vendor-pay
Vendors register through your branded portal and cover the fee themselves, passing the cost through and removing it from your budget entirely.
Hybrid
Split the cost across your team and your vendors, structured to fit how your portfolio and contracts are set up.

Enterprises hand us the operational burden

See our reviews on G2 →

"With bcs, we're going to take you the full hundred percent. Cases only come back to us when there's an actual decision to make, otherwise it's handled."

VP, Risk Management
Beacon Capital Partners · real estate

"Our project managers in the field ask bcs directly about a subcontractor's insurance. It took an enormous volume of email off our central risk team."

Director of Compliance
Gilbane · construction
Gilbane Trinity G2
Not sure which fits?

Same platform. The difference is who does the work.

Software

Your team drives

For teams with the bandwidth to review COIs and chase vendors themselves, using bcs automation. Live the same week.

~2 hr setup, live the same week
Client reviews & chases, with automation
Month-to-month options
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Software + Services

We run it for you

For enterprises without the manpower, or with complex, multi-entity portfolios, that want the operational workload transferred to bcs entirely.

Dedicated pod does the review & chase
Uncapped email, phone & agent outreach
Your protocols embedded, cadences, waivers, escalations
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Frequently asked questions

We pursue every vendor to full compliance with no cap on attempts (email, phone, and their insurance agent) and only return a case to you when a business decision is required.

No. Upload rights stay with bcs so the compliance audit trail stays intact. You make business decisions; we handle the review.

Yes. Communication templates, outreach cadence, escalation sequences, and standing waiver rules are all configured to mirror your process, then run inside our operation without looping in your point of contact each time.

Yes. Client-pay, vendor-pay through a branded portal, and hybrid models are all available, so you can pass the cost through where it makes sense.

No. bcs pursues every vendor to full compliance with no cap on attempts, across email, phone, and the vendor's insurance agent, and returns a case to you only when a business decision is required.

Yes. When email and phone don't resolve a deficiency, a bcs analyst calls the vendor and, when needed, their insurance agent.

Yes. bcs email, human replies, and phone outreach all operate in the vendor's language, supporting international vendor and franchisee footprints.

Yes. bcs full-service runs the entire compliance workflow as an extension of your team, reading COIs and chasing vendors by email, phone, and agent with no cap, and returning only business-decision cases to you.

Stop chasing vendors. Hand it to bcs.

A dedicated team, running compliance as an extension of yours.

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Get a custom quote

Tell us about your vendor volume and compliance needs and our team will build pricing tailored to you.

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