COI Tracking Software—Pricing & Plans
How Much Does COI Tracking Software Cost?
COI tracking software from bcs starts free — no credit card, no trial period. Self-service plans run $11.40/vendor/year ($0.95/vendor/month). Full-service compliance management, where bcs handles vendor outreach and renewals end-to-end, starts at $17.80/vendor/year with a $10,000 annual minimum. Every tier includes AI-powered certificate review.
For context: bcs clients managing 200+ vendors report saving 15–20 hours per week on compliance management. At a conservative $35/hour, that's $27,300–$36,400 in recovered labor annually — before accounting for the liability exposure that comes with a missed expiration.
Free
COI Tracking Software only
FREE
no credit card required!
Test out our user-friendly COI tracking and vendor compliance software for free to start your vendor compliance journey today!
- COI Tracking Software
- Certificate of Insurance Data Extractor
- Automated COI Requests
- Automated Deficiency Notices
- Mobile App for Your Vendors
- Unlimited Document Storage
Self-Service
COI Tracking Software only
$0.95
Per vendor, monthly*
Empower your teams with advanced tools to efficiently manage COI tracking in-house and centralize vendor/tenant documents.
Everything in our Free Version plus:
- Detailed Compliance Reports
- Unlimited Users
- Integration Capabilities
- Technical Support
*Price dependent on vendor volume.
Full-Service
COI Tracking Software + Professional Services
$17.80
Per vendor, annually
Minimum $10,000 annual spend
Free up your team’s time and get the highest level of protection for your organization by relying on BCS to manage all your compliance needs.
Everything in Self-Service plus:
- Dedicated Account Manager
- Implementation Manager
- Team of Compliance Analysts
- Professional Review of Documents
- Corrective Action of Deficiencies
- US-based Phone & Email Support
- Proactive Requests for COI Renewals
Why Organizations Choose bcs Over Manual Tracking
| Manual Tracking | bcs Self-Service (Most Popular) | bcs Full-Service | |
|---|---|---|---|
| Time per COI review | 30 Minutes | 30 seconds (AI) | Managed by bcs team |
| Weekly compliance hours | 15-20 Hours | Minimal | Zero (bcs handles it) |
| Annual cost (200 vendors) | $27,300–$36,400 in Labor | $2,280/year (200 vendors × $0.95 × 12) | Custom quote |
| Renewal tracking | Manual Calendar | Automated alerts | Proactive outreach |
| Audit trail | Inconsistent | Automated, timestamped | Managed + documented |
| Users | N/A | Unlimited | Unlimited |
| Integration cost | N/A | Included | Included |
How bcs Pricing Compares to the Industry
Most enterprise COI tracking platforms don't publish pricing publicly. Quotes require a sales conversation and often include implementation fees. bcs is the exception. Every tier is publicly priced and our free COI tracking version is not time limited, it's a permanent offering not a trial.
COI Tracking Platform Pricing FAQs
For self-service, setup typically takes a few days—you can start uploading COIs and configuring requirements immediately. For full-service, implementation takes 6-8 weeks as we onboard your vendor base, configure requirement templates, and assign your dedicated compliance team.
Yes. bcs's free tier is permanent, not a trial. It includes AI-powered COI extraction (RiskBot), automated requests, deficiency notices, the vendor mobile app, and unlimited document storage. No credit card required. Up to 25 vendors.
You're charged based on the number of active vendors, tenants, or subcontractors you're tracking — not per user, not per document, and not per location. If a vendor becomes inactive, you're not charged for them. You can always see your running vendor count and costs within the bcs platform.
Integrating with Yardi, Procore, MRI, or any of our other integration partners is $2 per vendor annually in both Self-Service and Full-Service plans at no additional cost. bcs also offers an open API for custom integrations.
Self-service: credit card, ACH transfers, or check (check accepted for invoices over $1,000/month). Full-service: check and ACH transfers.
Yes. You can move from Free to Self-Service, or from Self-Service to Full-Service, at any time. Your existing data, vendor records, and compliance history carry over. Talk to sales for transition pricing.
Yes. bcs automates proactive outreach for renewals across all plans. Automated renewal notices are sent to vendors, tenants, and their insurance agents before policies lapse — preventing coverage gaps. Full-service clients get personal phone and email follow-up from their compliance team.
You can add vendors at any time. Billing adjusts automatically based on your active vendor count. No renegotiation needed.
Ready to Get Started?
bcs clients managing 200+ vendors typically recoup the platform cost in the first month. Start free — no credit card, no commitment — and see the compliance dashboard before you spend a dollar.