In the high-stakes world of construction, one oversight can lead to million-dollar liabilities. It happens all too quickly.
As a general contractor, you're juggling dozens—sometimes hundreds—of subcontractors.
Each brings their own set of risks to your job sites.
In 2022, nearly one in five workplace deaths occurred in the construction industry, while 38.4 percent of these deaths were due to falls, slips, and trips, according to the U.S. Bureau of Labor Statistics. With so many moving parts, the risks multiply exponentially.
Traditional spreadsheet-based vendor insurance compliance methods create dangerous protection gaps you simply can't afford:
- Missed Renewals: A subcontractor's insurance expires without any announcement. You discover it only after an incident occurs. Now what?
- Human Error: Every person with access to your COI tracking spreadsheet multiplies your mistake potential. One incorrect date entry could cost millions.
- Administrative Burden: Your team wastes 15-20 hours weekly on manual reviews. That's time they could spend on revenue-generating activities.
- Visibility Problems: When incidents happen (and they will), how quickly can you determine which subcontractor's insurance applies?
The solution lies in automated certificate of insurance (COI) tracking software. These systems transform vendor insurance compliance from an administrative burden into a strategic advantage. So, let's examine how top COI companies for construction compare between bcs, Trustlayer, myCOI, and GetJones.
Key Takeaways
- COI tracking is crucial in construction risk management, protecting against million-dollar liabilities arising from subcontractor issues, injuries, and project failures.
- The right certificate of insurance tracking software streamlines compliance, reduces human error, and offers benefits like instant feedback, automated verification, and improved vendor management.
- When comparing top COI tracking companies (bcs, TrustLayer, myCOI, and GetJones), key differentiators include AI-powered automation, integration capabilities, and user experience.
- bcs provides tailored certificate of insurance tracking solutions for construction, offering both self-service and full-service options to enhance risk management and free up valuable organizational time.
Read Our Certificate of Insurance Guide
1. AI-Powered Automation: The Engine of Effective Vendor Insurance Compliance
How quickly can your vendor insurance compliance platform identify problems? Minutes? Hours? Days?
When a new subcontractor needs immediate access to your job site, waiting days for insurance verification isn't just inconvenient, it's costly. You could be on the hook for millions.
As you decide between the leading vendor insurance compliance software, let’s judge how they compare.
myCOI Report Processing Can Be Slow
Established in 2009, myCOI brings experience, but at times struggles with speed.
General contractors report processing delays up to two weeks during busy or peak renewal periods. This inconsistency is particularly problematic for construction projects with tight timelines and changing vendor relationships. A delayed review might mean allowing an improperly insured subcontractor on-site, creating immediate liability exposure.
For construction timelines, that's simply too late.
TrustLayer Still Requires Manual Reviews, Despite Offering Automation
TrustLayer markets itself as AI-driven, but implementation may fall short for your use case.
Many construction companies still have to perform manual reviews despite automation claims.
According to user feedback, TrustLayer’s OCR technology appears to have limitations that lead to accuracy issues, prompting additional verification steps and reviews from users.
TrustLayer’s human review option—”TrustLayer+ with Outsourced Risk Management”—is reported to involve additional fees, making it important to weigh the value of expert verification against budget and internal capacity.
Prospective customers should confirm with TrustLayer whether expert reviews are included or are considered an add-on, as user reviews suggest this may incur additional fees.
GetJones Delivers Speedier Review Than Most Vendor Insurance Compliance Platforms
GetJones delivers reasonable automation through OCR and machine learning.
Each assessment undergoes human validation within 24 hours—significantly faster than myCOI, but still creating potentially a full-day delay between submission and confirmation. Its renewal tracking provides good coverage, as well, with automated notices at 30, 14, 7, and 0 days.
bcs Gives Contractors Instant Feedback & AI-powered Review
bcs revolutionizes document processing with proprietary AI that provides instant, color-coded feedback during upload.
bcs’ sophisticated OCR engine extracts data fields within seconds, instantly cross-referencing against your specific requirements.
With automated renewal tracking starting 60 days before expiration, your subcontractors have ample time to update coverage before gaps occur; vendors/users will receive several subsequent renewal reminders up to the relapse date.
2. Integration Capabilities: Connecting Your Construction Technology Ecosystem
For modern construction operations, seamless integration with other software is essential, meaning your COI tracking solution must connect with existing project management platforms to deliver maximum value.
myCOI Still Requires Platform Switching
myCOI connects with construction-related software Procore, Viewpoint, CMiC, and Sage, embedding basic insurance compliance functions within your familiar environment.
However, construction companies report some frustration when attempting to perform comprehensive compliance tasks, such as having to switch between platforms constantly when trying to perform all compliance tasks, per customer reports.
TrustLayer API Structure Is Limited
TrustLayer offers Procore integration with reasonable data synchronization capabilities. However, former customers report it tracks subcontractor insurance only at a global level, struggling with project-specific requirements critical for complex construction operations.
Its API structure also restricts connections to compatible systems. Using specialized construction management software? You might find integration impossible without a custom build.
GetJones Showcases Robust Integrations, But No Real-Time Integration
GetJones embeds nicely within Procore, enabling core tasks without leaving your primary interface, such as creating new projects, sending COI requests, uploading insurance documents, and adding new requirements.
Its platform also connects with essential accounting systems like Viewpoint Vista, Sage 300, and CMiC.
One significant drawback: asynchronous data flow. It doesn’t offer real-time synchronization with other platforms.
For instance, while information moves instantly from Procore to GetJones, updates travel back only during nightly batch processing. This creates inconvenient 24-hour data lags during critical construction phases.
bcs Boasts Seamless Integrations
bcs delivers true enterprise-level integration capabilities that transform how construction companies manage compliance.
The platform connects seamlessly with some of the top enterprise systems, including Procore, MRI, Yardi, Refinitiv, Vista, and Experian.
Plus, bcs offers an open API, making it easier to integrate with almost any other program you’re likely to use at your construction firm.
For general contractors managing multiple projects simultaneously, this integration depth creates extraordinary efficiency.
3. User Experience & Vendor Management: Simplifying Complex Compliance
Even the most powerful COI tracking software fails if people won't use it. User experience directly impacts adoption rates—both for your team and your subcontractors.
myCOI Users Report a Challenging Onboarding Experience
Construction companies consistently report significant onboarding challenges. As one customer explained, "It takes a while for a new user to become acclimated to the software. We have additional training documents to help with transitioning new users to the system."
The vendor experience creates another friction point, as well.
myCOI requires subcontractors to create accounts and log in to a portal for document uploads. This seemingly small hurdle reduces compliance rates at a time when more and more people are becoming fatigued by the slightest increase in digital effort; one more login task may just be too much.
TrustLayer Asks for Insurance Documentation Exceeding Agreed-Upon Requirements
TrustLayer offers a contemporary design, but substance issues undermine style advantages.
Former users have reported that TrustLayer sometimes requests insurance documentation exceeding agreed-upon requirements. Again, adding more work hampers the user experience. These excessive requests can strain subcontractor relationships a bit, as well.
GetJones’ Pre-Vetted Vendor Network Has Limits
GetJones brings a significant advantage with its network of 30,000+ pre-vetted vendor profiles. The geographic coverage limitation, however, may restrict its value. Due to its smaller vendor network (relative to other competitors, such as bcs), rural construction projects may find limited vendor coverage in the GetJones network.
bcs Maintains an Extensive Vendor Network
bcs stands apart by designing its platform around how construction teams actually work.
The system provides intuitive navigation with color-coded compliance indicators, among other simplified workflows, which means new users typically master core functions within hours, not days or weeks.
For subcontractors, bcs removes other common friction points. For starters, user don't need to create logins to submit documents. Every additional step makes using your vendor insurance compliance software that much more laborious, something bcs gets.
The extensive vendor network—over 78,000 active vendors—delivers immediate value, as well. When onboarding new subcontractors, there's a high probability they're already in the bcs vendor ecosystem with verified information.
The Complete Solution for Construction Vendor Insurance Compliance
For general contractors seeking comprehensive vendor compliance management, bcs separates itself.
Our vendor insurance compliance software combines cutting-edge technology with deep construction industry expertise to deliver a solution that doesn't just meet current needs, but anticipates them.
Beyond COI Tracking, Offering Complete Vendor Risk Management
While tracking certificates of insurance forms the foundation of compliance, bcs recognizes that true vendor management extends much further. Our platform integrates four essential compliance components:
- Certificate of Insurance Management - Proprietary AI instantly verifies and tracks all vendor insurance documents
- Financial Screening - Experian integration assesses vendor creditworthiness, preventing mid-project bankruptcies
- Regulatory Background Checks - Identifies compliance issues across 600+ sanctions lists
- Health & Safety Pre-Qualification - Automated collection of EMR and OSHA data prevents costly job site incidents
Construction-Specific Features You Can't Find Elsewhere
bcs includes construction-specific capabilities that address the unique challenges of managing complex projects:
- Multi-project requirements mean you can link subcontractors to various projects with different insurance requirements
- Visual compliance monitoring includes color-coded indicators that instantly show coverage gaps
- Proactive renewal tracking gives 60-day advance notices and multiple follow-ups to prevent coverage lapses
- RFP automation streamlines the bidding process by integrating with vendor compliance verification
- Job site-specific compliance ensures each project maintains proper vendor insurance coverage
Flexible Implementation That Works With Your Resources
Unlike competitors offering one-size-fits-all solutions, bcs provides implementation options that align with your team's capabilities and quirks:
- Our self-service platform empowers you to take control with intuitive software
- With our full-service solution, bcs experts will handle your entire compliance process for you
- A hybrid approach combines both models for a more tailored solution
This flexibility enables construction companies of all sizes—from local contractors to national builders—to implement effective compliance management without excessive costs.
Construction COI Tracking Software Comparison: bcs vs. Competitors
*Feature information is based on customer feedback and user reviews as of April 2025. Please verify with each provider for the most current details.
Transform Your Vendor Insurance Compliance Today
In construction, proper certificate of insurance tracking isn't just about checking boxes, but protecting your business while optimizing operations. Every day you continue with manual tracking exposes your company to unnecessary risk.
When comparing leading COI tracking solutions, bcs outperforms competitors with its construction-specific features, comprehensive integration capabilities, and vendor-friendly design. The platform transforms insurance tracking from an administrative burden into a strategic advantage.
Don't let compliance gaps threaten your next project. Contact bcs today to see how our certificate of insurance tracking software can transform your risk management approach and free your team to focus on what they do best.
